Central Receiving/ Distribution/ General Stores
Central Receiving/Distribution
Central Receiving Department was created to provide a centralized delivery address for packages and freight inbound to any Vassar departments and the College community. Central Receiving receives most materials shipped, via commercial carriers other than the US Post Office, to the College.
Packages are checked in on a receiving report and then sorted by their destination points. Every effort is made at the Central Receiving Service to redeliver packages and freight to the recipient's campus address without delay. There is no charge for Central Receiving delivery service.
The objectives of the Central Receiving/Distribution are to relieve the campus of as much commercial traffic as possible, provide "to-the-room" or inside delivery service, and to help departments avoid the expenses of maintaining separate, equipped and staffed receiving facilities.
Generally, only shipping cartons, packages, etc., are checked by Central Receiving. If there is a physical evidence of any tampering to the cartons, the extent of damage will be noted on the bill of lading. When the goods are redelivered, the requesting department signs only for the number of packages, rather than delay the delivery man for an item-by-item check. The requesting department should check the shipment for specific content as soon as possible, not later than five days after receipt. If damage is discovered, all packing material and the shipping cartons should be retained until an inspection report is received from the shipper and instructions are obtained as to the disposition of the damaged material. The Purchasing Office should be contacted for assistance without delay. Purchasing will assist the requesting department, handle correspondence with the carrier and/or vendor concerning the damage, an appropriate solution, credit or replacement of the damaged goods.
As a part of an effort to provide a value - added service, a new delivery system has been implemented to be utilized during regular academic periods, where all items received whether business or personal ( except student packages ), are delivered to the recipient's office. An e - mail notification to the addressee in regard to the packages received, is done during the non - academic periods ( Summer months & Winter break ), when several academic departments are closed.
General Stores:
General Stores maintain an inventory of MRO materials, House Keeping, cleaning, paper and miscellaneous supplies. These materials and supplies are available, at cost, to support the day - to - day needs of the College's facilities. The JIT system has been utilized, the inventory of most commodities is kept at minimum with the first - in - first - out method.